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Administrative Assistant, Seaver Deans Office

Apply now Job no: 496040
Work type: Regular
Location: Malibu Campus
Categories: Seaver College, Administrative/Office Support

The Administrative Assistant, Seaver Deans Office exists to assist the Seaver College Deans in achieving goals of the college.


  • Administrative support as assigned.
  • Process Change of Final Exam requests, forms.
  • Assist the chair of the Academic Integrity Committee with correspondence, record keeping.
  • Arrange and attend meetings and take minutes, managing related electronic documents and records for the Seaver Academic Council as well as for other committee meetings attended and led by the Associate Deans.
  • Assist the Deans with assignments supporting the College's student assessment commitment.
  • Provide support to the Coordinator of Administrative Services on a variety of ongoing organizational projects such as proofreading and editing documents, processing paper and electronic files, etc.
  • Support the Seaver Deans Office with phone coverage, editing/proofreading, PeopleSoft, Internal and External vendor request forms, etc.
  • Assist the Associate Deans in various tasks including but not limited to reallocating and substantiating credit card charges, coordinating attendance at meetings, managing campus event details, maintaining relevant web pages, making business travel arrangements, etc.
  • Research, share, implement best business practices, etc.
  • Perform other duties as assigned.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor's degree; computer literacy; no less than 3 years of office experience. Knowledge of Pepperdine; exceptional writing skills; ability to maintain confidentiality; high degree of attention to details; ability to work with a variety of people; public relations skills; ability to function under pressure; ability to work efficiently; aptitude and willingness to learn; overall concepts and applications; time- and people-management skills.

Preferred: PeopleSoft student records training; knowledge of Pepperdine; college or University office experience. 

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening.

This is a regular, non-exempt, 40 hour per week position.

Salary: Commensurate with experience

Advertised: Pacific Daylight Time
Applications close:

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