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Outreach and Recruitment Assistant: Foster Grandparent Program

Apply now Job no: 496104
Work type: Restricted
Location: West LA Campus
Categories: Graduate School of Education and Psychology, Administrative/Office Support

The Foster Grandparent Program (FGP) is a grant-funded program managed under the auspices of the Graduate School of Education and Psychology. The Outreach and Recruitment Assistant is responsible for volunteer placement and support of the Foster Grandparent Program. The Outreach and Recruitment Assistant provides oversight of approximately 100 volunteers placed at 12 volunteer stations located primarily in Service Planning Area (SPA) number 6 and 8. The Outreach and Recruitment Assistant is to insure that volunteers have the resources and support needed in order to continue service within the community.


  • Develop, coordinate, and implement marketing, recruitment and retention strategies to ensure availability of qualified volunteers. Host monthly informational meetings in the specified service area in order to engender program support and awareness. Research the internet for recruitment advertisement sites, job fairs and organization membership for educational/volunteer-related recruitment in order to increase program visibility. Analyze, respond to and resolve recruitment issues.
  • Plan and coordinate monthly in-service trainings to ensure that volunteers are continually prepared for their service opportunity. Plan and implement New Volunteer Orientation bi-monthly or on an as-needed basis. Secure partnerships and resources that will supplement volunteer training and development needs. In coordination with the FGP team, create and implement an outreach plan. Attend relevant community meetings participate in relevant councils, roundtables and committees that support effectiveness of the outreach plan. Network in order to increase visibility of the FGP program.
  • Collect paper applications from Foster Grandparent volunteers and convert to electronic files via data entry. Provide holistic and comprehensive records management to include intake, eligibility assessments, goal setting, program monitoring, and evaluation. Enter new information as well as update existing records. Maintain accurate and up to date paper and electronic files to ensure compliance with Foster Grandparent guidelines. Collect various forms to include health screenings, volunteer applications, financial record, etc. on an annual basis, ensuring program compliance. Input accurate and complete data for all volunteers. Collect monthly timesheets to ensure that all reimbursements are issued in a timely manner. Create databases and/or processes to accomplish tasks.
  • Regularly communicate with site partners in order to ensure that the volunteer stations meet specified requirements per the FGP handbook. Maintain a positive working relationship with all partners in order to ensure continued alliance for volunteer placements.
  • Perform other job-related duties as assigned, including, but not limited to, performing special projects as assigned and managing related monies/budgets within the scope of the Outreach and Recruitment Assistant Function.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: High School Diploma. Experience working with vulnerable populations, particularly at –risk seniors and youth. Knowledge of community resources and counseling/social work practices with high risk populations;  Excellent interpersonal and public relations skills; strong oral and written communication skills; organized and detail oriented;  Works effectively with coworkers, volunteers and community members by communicating the vision of the Foster Grandparent Program; excellent record keeping and data entry skills;  addressing others by name, title or other respectful identifier; and respecting the diversity of our work force in actions, words and deeds;  Scanner, copier, faxed machines, Microsoft Office software and other university wide applications;  Valid driver’s license; willingness to use own automobile:  travel within Southern California; perform site visits to approved or prospective training agencies, ability to stand and sit for extended periods of time.

Preferred: AA or BA degree.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening.

This is a restricted, non-exempt, 20 hour per week position.

Salary: $15.00 per hour

Advertised: Pacific Daylight Time
Applications close:

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