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Office Administrator

Apply now Job no: 496136
Work type: Regular
Location: Calabasas Campus
Categories: Administrative/Office Support, Communication/PR/Marketing, Integrated Marketing Communications

The Office Administrator for Integrated Marketing Communications (IMC) plays a critical role in the daily operations of the department.  The Office Administrator coordinates all administrative office processes including internal department procedures along with IMC purchasing and contract support. This role utilizes all university financial systems for managing purchasing, recharges, budget transfers and contract processing.  The Office Administrator reports to the Senior Director of Operations for Integrated Marketing Communications.


  • Office Administration - Provide leadership in office standards and policies and provide all necessary documentation and communications.  Develop organizational procedures and systems for staff.  Train department staff on usage/best practices for office systems, tools, and reporting needs.
  • Marketing & Communications - Manages vendor outreach and relationships, advertising contracts, and traffic. Plans advertising flight logistics and leads the systems for tracking workflow, performance, and related budgets.
  • Office Operations & Services - Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.  Assist with new hires and supervision of student assistants.  Facilitate all team related meetings, events, and commitments.
  • Administrative Support -  Assist with customer service functions including office reception and calendar management.  Establish team atmosphere through leadership and employee development and improve employee and client retention rates through active communication and problem-solving efforts.
  • Perform other duties as assigned.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor's degree required. 2+ years in office administration. Office skills to include financial reporting and purchasing systems experience as well as skills in managing calendars and phones for executives. Strong communication skills, excellent writing and editing skills, strong personal presence when communicating by phone and email. Must be proficient with MS Office, especially Word and Excel. PC, Mac, Phone, Printers, Copiers, Media/Presentation Equipment.

Preferred: Google Docs, PeopleSoft or Equivalent Systems. Excellent administration and prioritization skills and ability to align efforts across multiple departments. Very strong organization, problem solving, and interpersonal skills. Able to work well with others and experience pulling internal resources together to ensure timely results, overseeing several projects at once. Ability to work across several projects and adapt to shifting priorities. Ability to work with tight and aggressive deadlines while being extremely detail oriented and organized for accurate and timely delivery of projects. Adobe Creative Cloud, Microsoft and Google suites, Slack        

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening.

This is a regular, non-exempt, 40 hour per week position.

Salary: Commensurate with experience

Advertised: Eastern Daylight Time
Applications close:

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