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Procurement Specialist

Apply now Job no: 496153
Work type: Regular
Location: Malibu Campus
Categories: Administrative/Office Support, Skilled Craft/Trade, Business Services

Conduct vendor purchases using existing automated computerized inventory control system. Assist in the negotiation of annual contracts for materials and inventory. Work with maintenance personnel through researching and locating equipment and materials with qualified vendors. Update vendor data in TMA when required. This position contributes to the University's mission and strategic plan by monitoring and expediting the procurement of materials needed for the timely up keep and maintenance of the Malibu Campus facilities, especially student related housing.


  • Process purchase requisitions and purchase orders.
  • Assist DFS staff in locating viable vendors for new products to ensure University compliance as it grows and changes out parts in use on the Malibu Campus. Assist with procurement to enhance the standardization of devices/parts for the Malibu Campus.
  • Negotiate best prices for materials required in inventory and one time purchases. Resolves issues with both external vendors and internal customers; provides status updates to requestors.
  • Assists with reconciliation of purchase transactions, invoice reconciliation.
  • Reconcile and substantiate credit card transactions as directed by University Finance policy.
  • Coordinate with DFS Procurement Coordinator in order to keep up with demand for timely materials ordering and delivery.
  • Perform other duties as assigned.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Minimum one year experience with TMA, an automated computer inventory and procurement system. Experience with processing requisitions and purchase orders. Experience with Finance fiscal year end inventory operations. At least one year prior experience in purchasing is required. Must possess excellent interpersonal and customer service skills. Demonstrated ability to communicate effectively orally and in writing is required. Minimum one year experience with TMA; an automated inventory and procurement program. Microsoft Office programs; Excel, Word. Adobe acrobat and Gmail.

Preferred: At least one year of successful knowledge in procurement and vendor negotiation practices. Experience with credit card substantiation. Experience with Accounts Payable third party invoice system: "ADP/OpenInvoice". Experience working in a maintenance or facilities department preferred. Negotiation skills to ensure competitive bids for annual inventory stock and maintenance parts and materials contracts. Prior knowledge with successful procurement practices is preferred. Good working relationship with staff and able to foster good customer/client relations. Purchasing, supply chain management, enterprise resource planning systems or warehouse inventory management system is preferred.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening.

This is a regular, non-exempt, 40 hour per week position.

Salary: Commensurate with experience

Advertised: Pacific Daylight Time
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