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Administrative Assistant, Seaver Student Success Center

Apply now Job no: 497169
Work type: Regular
Location: Malibu Campus
Categories: Seaver College, Academic Support, Administrative/Office Support

The Administrative Assistant will serve as the first point of contact for students, parents and prospective students seeking information about the Student Success Center (SSC). This position facilitates the on-going and day-to-day administrative activities within the Success Center, working closely with the Director and Assistant Director of Student Services. 

Duties

  • Serve as the first point of contact for students, parents and prospective students seeking information about the Success Center. Assist with customer service functions including office reception and calendar management.
  • Assist the SSC and CTE in ordering and production of materials related to Center functions; this includes, but is not limited to: making copies, maintaining office supplies, producing flyers, posters,and social media posts.
  • Manage the Student Success Center (SSC) and Center for Teaching and Excellence (CTE) website.
  • Coordinate with the director of the Student Success Center in supervising student workers and tutors carrying out daily clerical responsibilities in the Success Center.
  • Event Planning: Organize events for the Student Success Center including; NSO, PSP, Open House, etc.; including setting calendar, taking RSVPs, catering, event logistics, invitations, etc.
  • Provide general office support for the director of the Student Success Center; maintain appointment calendar and plan travel; reconcile departmental credit card statements and cash expenses.
  • Assist with Success Center projects by collecting and analyzing attendance data, performing queries, and formulating spreadsheets. Manage departmental attendance database.
  • Create and enact strategies to promote and publicize the Success Center to all student and faculty populations; work efficiently and compassionately with students and faculty of diverse populations to facilitate student success.
  • Perform other duties as assigned.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Enthusiastic and positive demeanor; ability to establish work priorities; strong communication skills both verbal and written; and knowledge of office procedures. Experience working with diverse and non-traditional student populations. Ability to establish and maintain effective working relationships with others; ability to consistently be at work and on time, follow instructions (verbal and written), respond to management direction and solicit feedback to improve performance; ability to embrace and promote a diverse environment. Must be proficient with MS Office,especially Word and Excel. PC, Mac, Phone, Printers, Copiers, Media/Presentation Equipment.

Preferred: Bachelor's degree preferred. Office administration experience, including interacting with students, prospective students, faculty, and administrators; superior phone skills, creating an excellent first impression to all callers; effective written communication skills. Web Design and Social Media skills.Adobe Creative Cloud, Microsoft and Google Suites. Experience with: 25Live, PeopleSoft, Nolji, familiarity with using an HTML editor.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening.

This is a regular, non-exempt, 40 hour per week position.

Salary: Commensurate with experience

Advertised: Pacific Daylight Time
Applications close:

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