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Apply now Job no: 497170
Work type: Regular
Location: Malibu Campus
Categories: Planning, Operations & Construction

This position supports the University's mission because successful project and facilities management for University planning and operations requires financial oversight on a continual basis. This department assists in construction, remodel, furniture and campus planning requests. This position will be responsible for a broad array of business functions related to the operations of POC, Design and Construction (DDC) and Facilities Services (DFS). This position manages all financial matters for POC, DDC, and DFS, including analyzing financial information and preparing financial reports.


  • Track financial resource allocation for department consistent with budget and mission. Prepare and maintain financial records and reports of expenses, revenues, commitments, trends, and forecasts for operational and project budgets.
  • Analyze invoices for legitimacy, accuracy, and completeness. Facilitate payments and change orders by preparing invoices, requisitions, and supporting documentation and obtaining all necessary approvals.
  • Enter financial information into MS-Access databases, and assist with the development of new databases as needed. Coordinate with project managers to capture vendor prequalification and evaluation data.
  • Continually obtain, prepare, and analyze status reports from section managers for all projects.
  • Perform financial close-out for projects including contract audits and lien release coordination with vendors. Perform payment reconciliation process to the University's financial reporting system for operating budgets and project financial records. Perform all aspects of weekly and monthly recharges for facilities.
  • Record and reconcile credit card transactions and substantiations. Coordinate financial deposits for department. Track certificates of insurance and preliminary notices received from contractors and vendors. Perform all tasks as a requestor in the C2C system as needed.
  • Perform regular administrative tasks such as maintaining files, processing paperwork, entering data, and monitoring systems. Effectively communicate and coordinate with internal and external groups to ensure that appropriate parties are well-informed.
  • Uphold University mission through work performed.
  • Perform other duties as assigned.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor's or Master's degree in Finance, Accounting, or closely related field. Three (3) years of accounting experience is required. Proficiency in MS-Outlook, Word, and Excel is required.

Preferred: Knowledge of MS-Access and PeopleSoft is preferred. Knowledge of financial aspects of the design and construction industry preferred. Knowledge of financial aspects of higher education institutions preferred.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening.

This is a regular, non-exempt, 40 hour per week position.

Salary: Commensurate with experience

Advertised: Pacific Daylight Time
Applications close:

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