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Manager, Faculty Support

Apply now Job no: 497197
Work type: Regular
Location: Malibu Campus
Categories: School of Law, Academic Support

This position provides administrative support to 40+ full-time faculty, 20+ part-time faculty, organize and prioritize all work of the department and manage Faculty Support Specialists. Supports 60+ academic law school classes per semester. Assists in coordinating all midterm and final exams for Malibu, Washington DC and London Campuses. This position gives the 40+ faculty and 600+ law students the highest level of administrative support. This position supports faculty writing and other projects which enhance the law school's reputation. Provides excellent customer service to our students which contributes to a successful law school experience. This position must also work closely with the Academic Dean and staff to coordinate the exam schedule and other academic matters as they arise.


  • Maintain faculty files, both paper and electronic, and assist faculty with various projects and course materials.
  • Greet students, faculty and visitors who enter our office and troubleshoot with any faculty technical issues.
  • Proctor midterm and final exams. Prepare essay answers and multiple choice answers for professors to grade.
  • Type, proof and edit legal documents such as briefs, law journal articles, manuscripts, books and class materials.
  • Type, copy and prepare midterm and final exams. Maintain high security of exams while processing. Organize, oversee and maintain the security of returning law school exams.
  • Review and approve faculty expense reports; and credit card substantiations.
  • Distribute and follow up with faculty on the timely submission of book orders. Acquire and apportion office supplies for all faculty.
  • Oversee preparation of confidential faculty memos, tenure applications and faculty peer evaluations, coordinate faculty committee meetings. Other duties as assigned.
  • Uphold University mission through work performed.
  • Perform other duties as assigned.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Excellent written and oral communication, interpersonal and relationship skills. Excellent text and numeric proofreading skills working with books, articles, letters, etc. Excellent organizational skills and the ability to prioritize a large volume of tasks and materials. Strong grammar and proofreading skills. Good interpersonal and public relations skills working with senior lawyers and judges. Ability to effectively and efficiently manage inquiries about coursework, projects, procedures, and law school services. PC literate with Microsoft Office (Word, Excel & Power Point) at an intermediate level. Typing 60-65 wpm. Use of copier, printer, scanner, fax machine, multi-line phone.

Preferred: Bachelors degree and/or experience working at an academic institution preferred. One year legal secretarial experience. Experience working with senior management executives or lawyers and judges preferred. Experience with PeopleSoft program preferred.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening.

This is a regular, exempt, 40 hour per week position.

Salary: Commensurate with experience

Advertised: Pacific Daylight Time
Applications close:

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