Search by Keyword or Location

Transaction Officer

Apply now Job no: 497217
Work type: Regular
Location: Malibu Campus
Categories: Investments/Trusts/Real Estate

The Transaction Officer is critical to the function of closing sales, leases, and financing transactions on behalf of the University and its subsidiary corporation. These transactions support the fundraising and faculty/staff housing and finance programs for the University which are central to the University's mission and strategic goals.


  • Completes real estate transactions by preparing contracts, disclosures, determining requirements; clearing titles; assembling, preparing, and reviewing closing documents; disbursing funds. Performing Officer's duties on all the files, including funding and closing of all transactions. Completes closing by recording and filing documents; preparing and distributing final closing statements and title.
  • Preparing transaction and marking documents for all listings, leases, sales and loans including Real Estate contracts, disclosures, and MLS listing data.
  • Performing customer service and clerical functions to assist all parties involved in the escrow process.
  • Update job knowledge by participating in educational opportunities, reading professional publications, and participating in professional organizations.
  • Conduct closing appointments by assembling documents; reviewing papers with all parties; explaining provisions and procedures; answering questions; checking documents for completeness and accuracy; obtaining signatures.
  • Audit and quality control all transaction files.
  • Conduct annual audits of borrower accounts for employment, property tax and insurance compliance.
  • Perform other duties as assigned.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Notary public, Escrow Officer; Minimum of 5 years experience as an Escrow Officer required. The ideal candidate will be driven, entrepreneurial, passionate, polished, and savvy. Excellent written and verbal skills with the ability to comprehend and write instructions, correspondence, and memos (proper punctuation, spelling, grammar a must), in depth understanding of real estate industry legal contracts and requirements. Strong interpersonal skills are required. Must have the ability to consistently coordinate closing and meet deadlines, demonstrate strong follow through with a high level of accuracy. You must have the ability to effectively present information, in face to face and small group situations, to customers, clients, and other employees. Extensive knowledge of escrow settlement, title company, and underwriting procedures. Computer competency (Microsoft Office), keyboarding/data entry skills, basic accounting skills, phone/customer service skills, spelling and proofreading. MLS systems experience.

Preferred: Trained in reviewing underlying documents, analyzing tract maps, surveys, lot line adjustments, working with loan documents, lenders, title company underwriting process. Legal experience, transaction coordinator experience, real estate industry experience. Lending, title company experience. Inputting MLS listings and knowledge of MLS rules.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening.

This is a regular, exempt, 40 hour per week position.

Salary: Commensurate with experience

Advertised: Pacific Standard Time
Applications close:

Back to search results Apply now Refer a friend

Share this: | More

Refine Your Search