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Executive Assistant to the Dean

Apply now Job no: 497260
Work type: Regular
Location: West LA Campus
Categories: Graduate School of Education and Psychology, Executive Assistant

Provide administrative support to the Dean of the Graduate school of Education and Psychology efficiently and effectively with the utmost attention to detail, accuracy, timeliness, confidentiality and discretion.


  • Provide general oversight to the Dean's Office budget by reviewing expenses and completing appropriate reports.
  • Maintain a flexible and responsive attitude and approach to completing multiple tasks including timely processing of documents, PowerPoint presentations and Excel spreadsheets.
  • Plan and Monitor special projects for the Dean, proactively researching and determining available resource requirements; utilizing appropriate technologies/methodologies to help administratively support project completion.
  • Shift project focus while maintaining priorities as needed; recognizing and adopt to shifting priorities.
  • Direct and manage the functions and responsibilities of the Dean's Office including confidential correspondence, event management and planning. Manage the Dean's communication flow, schedule, travel.
  • Manage faculty contracting reports/documents. Maintain and ensure the confidential and accurate handling and storage of correspondence, contracts, performance evaluations, and other relevant records and files on issues of IM.
  • Executive friendrasing/fundraising and other special events as determined by the Dean.
  • Maintain current and future accreditation information/reports for both the Education Division and the Psychology Division while researching and prepaying documents/studies as required.
  • Perform other duties as assigned.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor's degree required, advanced degree preferred; four or more years of experience in Public relations/office management or field with extensive research and writing responsibilities required, preferably in a higher education setting; excellent interpersonal communication skills; events planning/fundraising experience is preferred; Represents the Dean to University and external persons. Technology savvy and innovative; strong command of word processing, desktop publishing, Microsoft Word, Excel and Powerpoint, etc; ability to adapt and changing priorities; work independently and take initiative works well in a team-oriented environment; problem solving and sound judgement skills; ability to prioritize tasks; exercise discretion with confidential matters. Proficient in MS Office Suite: WORD (Intermediate/Advanced), EXCEL(Intermediate), Outlook (Intermediate/Advanced), PowerPoint (Intermediate); Internet Browsers (able to navigate the internet for research purposes).

Preferred: Command of professional protocol. Can develop and sustain productive, mutually respectful and collaborative interpersonal working relationships with administrators, faculty, staff, students, and the general public; oral communication skills in interfacing effectively and diplomatically, both in person and over the telephone; skill in communication clearly; must have strong professional presence. Knowledge of the University's policies and procedures preferred; ability to handle confidential material with discretion; ability to work effectively with coworkers, customers and others by sharing ideas in a constructive and positive manner, actively supporting the University mission and the Dean's vision. Knowledge of instructional design, Chrome, Google Glass, and other technology innovations; Spanish speaking or possess conversational proficiency in a language other then English, etc.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening.

This is a regular, exempt, 40 hour per week position.

Salary: Commensurate with experience

Advertised: Pacific Standard Time
Applications close:

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