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Special Collections Assistant

Apply now Job no: 497289
Work type: Restricted
Location: Malibu Campus
Categories: Administrative/Office Support, Libraries

The Special Collections Assistant will contribute to the success of the department by arranging and describing archival collections of cultural significance, cataloging book collections, providing research services, and assisting the department with administrative tasks.


  • Process and catalog collections of multiple formats, especially in the areas of Malibu history and art history.
  • Carry out all archival processing tasks for selected collections, including arrangement, description, finding aid creation, preservation, and re-housing.
  • Provide copy cataloging for art history books.
  • Provide research services, including monitoring the research room and answering reference questions.
  • Complete departmental administrative tasks. 
  • Perform other duties as assigned.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications:

Required: Bachelor’s degree; experience in a library, special collections, or archival setting; excellent organizational skills; the ability to perform detailed work; excellent communication skills, both oral and written; the ability to work with fragile or delicate materials; the ability to work independently and as a team member; the ability to lift up to 40 lbs. and move loaded book trucks; and excellent computer skills, including Microsoft Office.

Preferred: Coursework in librarianship, cataloging, or archival theory and practice; knowledge of archival principles and practices, including Describing Archives: A Content Standard (DACS); experience using Archivists’ Toolkit or ArchivesSpace; knowledge of MARC 21 and RDA; experience cataloging books; and supervisory experience.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening.

This is a restricted, non-exempt, 40 hour per week position.

Salary: Commensurate with experience

Advertised: Pacific Standard Time
Applications close:

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