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Academic Data Coordinator and Assistant to the Senior Associate Dean

Apply now Job no: 497481
Work type: Regular
Location: Malibu Campus
Categories: Seaver College, Academic Support, Administrative/Office Support

The purpose of this position is to assist the Senior Associate Dean and support the Seaver Deans Office. This position supports the University's mission and strategic plan through the assistance it provides to one of Seaver's key decision-makers, the Senior Associate Dean of the college. The person in this position also interacts directly with faculty and students, providing them with necessary tools and resources.


  • Request event captioning, produce CoursEval reports, coordinate student progress survey, process summer school VISAs, update Faculty handbook, process Who's Who awards, support Course Scheduler and analytics implementation and ongoing usage.
  • Plan and/or assist with event preparation and execution. Events include: Seaver Faculty Association meetings each semester, annual Faculty retreat, Seaver Dean's lectures and Faculty/Staff meetings, Seaver College graduation and Baccalaureate service.
  • Provide administrative support to the Senior Associate Dean (e.g. draft/mail correspondence, manage the dean's calendar, book travel reservations, reallocate and substantiate credit card charges, maintain files, research best practices, etc.).
  • Edit/proofread documents drafted by the Senior Associate Dean such as proposals and strategic plans.
  • Support the RTP and FTF process for faculty. Assist with coordination, advertising and analytics support for summer school.
  • Support the Seaver Deans Office with phone coverage, proofreading, PeopleSoft, creating requisitions, etc.
  • Other duties as assigned.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: B.A./B.S. degree required; computer literacy; Microsoft Office, Word, Excel; no less than three years of office experience. Knowledge of Pepperdine; exceptional writing skills; able to maintain confidentiality; high degree of attention to details; ability to listen attentively; ability to work with a variety of people; public relations skills; ability to function under pressure; ability to work efficiently; overall concepts and applications; aptitude and willingness to learn. PC literacy; copy, fax and phone.

Preferred: PeopleSoft Student Records training; Course by Sakai; Google Apps; Wikis; Three years of college or university office experience.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening.

This is a regular, nonexempt, 40 hour per week position.

Salary: Commensurate with experience

Advertised: Pacific Daylight Time
Applications close:

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