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Administrative Assistant, Advancement and Davenport Institute, SPP

Apply now Job no: 498699
Work type: Restricted
Location: Malibu Campus
Categories: School of Public Policy, Administrative/Office Support

This position will provide support services for the Director of Development at the School of Public Policy, the Executive Director of the Davenport Institute, and the Vice Chancellor. These duties include prospect research, correspondence, gift fulfillment, events/meeting management, travel & expense reports, mailings, support of grant research/writing, and work with various vendors. This position actively supports the University's mission at all times and supports the strategic plan by effectively carrying out the duties and responsibilities of the position.


  • Enter fundraisers' actions and notes in Raiser's Edge; maintain and update constituent contact information; track and record gifts allocating to proper funds; and complete Gift Donation Summaries. Prepare gift invoices and reminders.
  • Assist in the coordination of Davenport Institute trainings and ensure scheduling and posting of Davenport Institute blog posts.
  • Maintain files; purchase office supplies; track and reconcile budgets, proxy credit card reallocations, and substantiations; prepare travel and expense reimbursement forms and electronic submissions; communicate and serve as liaison to vendors as needed.
  • Answer telephones and take action as necessary; greet guests; help host donor visits on campus; plan and arrange donor and partner events (luncheons, dinners, receptions, and special events like Board meetings).
  • Manage and sort incoming mail; initiate response when appropriate; prepare, compose or edit, and execute various correspondence and mailings; interface with appropriate staff in creation of donor proposals and Davenport Institute project proposals.
  • Support Davenport Institute grant research, writing, and report submission.
  • Interface with appropriate staff on special projects.
  • Perform other duties as assigned.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor's degree (work experience may substitute for degree). Administrative Assistant or related office experience. Excellent verbal and written communication skills. Excellent skills working with Word, Excel, Outlook, and PowerPoint. Knowledge of computers, copy machines, and phone systems.

Preferred: 2+ years' experience in administrative position. Work experience in higher education or fundraising environment. Prior event coordination experience is a plus. Knowledge of Raiser's Edge and WordPress.

Qualified individuals should be able to articulate a strong commitment to diversity and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening.

This is a restricted, nonexempt, 40 hour per week position.

Salary: Commensurate with experience

Advertised: Pacific Daylight Time
Applications close:

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