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Assistant Director of Planning, Operations, and Construction

Apply now Job no: 499064
Work type: Regular
Location: Malibu Campus
Categories: Planning, Operations & Construction

Under general supervision of the Executive Director of Planning, Operations, and Construction (POC), manages, evaluates and implements University projects fall sizes, including resource allocation. Oversees process and procedures related to design, construction management, contract administration, permitting, and document management. Perform a wide range of duties which require tact, sensitivity, independent judgment, diplomacy, organizational skills, flexibility, and discretion; and must maintain strict confidentiality of confidential information.

Duties

  • Executing  strategic and organizational planning and management reporting. Manages project management team including work assignments, stakeholder communication, and requisite  prioritization.

  • Leads the University’s efforts on space planning and space use requests. Spearheads process development for POC and other University operations.

  • Creates and enforces policies and procedures for POC. Facilitates departmental communication and assignment of departmental tasks. Maintains goal, accomplishment, and task reports.
  • Manages project resource tracking, scheduling, and temporary reallocation's. Ensures that allocation of POC resources is consistent with budget and mission.

  • Manages the project request process by overseeing requests from inception to completion. Ability to problem solve and respond quickly to new instructions, situations,  methods, and procedures. Coordinates project delegation, administration, presentations, and post-determination activities.

  • Coordinate internal resources including Project Managers and key staff to projects and assignments as needed. Oversees project process document control and maintains the Facilities Modification Policy.

  • Maintains University project lists, including regular updates to project details, categories status, and information. Ability to write reports that achieve maximum impact. Excel at in converting complex information into simple readable form with brevity.
  • Effectively communicate goals and interplay of ideas and concepts. Effectively communicate management decisions to achieve understanding and acceptance.

  • In collaboration with General Counsel and Insurance and Risk Management, drafts, negotiates, and/or reviews legal agreements and contracts for project management including, but not limited to, consultant and vendor services and agreements with architects and general contractors for guaranteed maximum price, stipulated sum, and design-build projects. Prepares all POC legal agreements (including RFQs, RFPs) and maintains legal document library.

  • Uphold the Living Pepperdine standards in day to day work; Participate in Daily Line-Ups and be able to articulate how the standards tie to daily work.

  • Performs other duties as assigned.

  • Uphold the University mission by all work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor’s or Master’s degree required. Demonstrates ability to lead, motivate, and accomplish work through others required. Strong English written and verbal communication skills, strong organizational skills with an emphasis on managing multiple tasks, ability to work independently and as part of a team, and meet required deadlines is required. Knowledge of design and construction project documentation, procedures, and protocols required. Flexible and open toward change is required. Ability to adapt to changing conditions is required. Professional demeanor required. This is a highly visible, interactive, and inclusive position that requires direct and continuous interaction, negotiation, and conflict resolution with the leadership of all components of the Campus and University. Proficiency in Google suite, Gmail, Microsoft Word, Excel, and Adobe Acrobat is required. 

Preferred: Five years (5) of relevant industry management experience is preferred. Intermediate level skills in MS Project and other project management program(s) is preferred. 

ADDITIONAL REQUIREMENTS: Normal mobility and ability to periodically lift and carry boxes weighing as much as 30 pounds, including up and down stairs. Hold valid US driver’s license, and be insurable under University's standard auto insurance requirements. Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds. Ability to employ discretion and good judgment in decision making, and the ability to remain calm and make good decisions in urgent and exigent circumstances.  

Flexible and open toward change is required. Ability to adapt to changing conditions is required. Professional demeanor required.

This is a highly visible, interactive, and inclusive position that requires direct and continuous interaction, negotiation, and conflict resolution with leadership of all components of the Campus and University.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified applicants with criminal histories will be considered for employment in compliance with all applicable laws.

This is a regular, exempt, 40 hour per week position.

Salary: Commensurate with experience

Advertised: Pacific Daylight Time
Applications close:

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