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Communications and Programming Assistant

Apply now Job no: 499148
Work type: Restricted
Location: Malibu Campus
Categories: Administrative/Office Support, Communication/PR/Marketing, Libraries

The Communications and Programming Assistant provides clerical and administrative support for Programming and Public Affairs activities in the Pepperdine University Libraries. This entry-level position supports the development and execution of lectures, events, exhibits, and other programming taking places in the Libraries; assists with planning and scheduling content for the Pepperdine Libraries' print and web presence, including social media, newsletter, blog, and website; maintains event calendars on various channels for programming sponsored by the library; assists in correspondence with donors, project partners, on-campus collaborators, and visitors through e-mail, in person, and on the phone; maintains donor files and processes gift and donation paperwork; helps with tracking statistics related to programming and marketing; assists with overseeing student workers, as needed; and performs other duties as assigned. This position reports to the Director for Library Programming and Public Affairs. Most events take place during working hours, Monday-Friday. Occasional evening or weekend hours may be required.

Duties

  • Assisting with the full life cycle of event planning and programming at the Pepperdine Libraries, including marketing, attendee registration, setup, and and post-event statistical tracking.
  • Supporting the content creation workflow for the Pepperdine Libraries social media, web presence, print communications, and e-mail newsletter.
  • Collaborating with other on-campus units and outside community partners to coordinate library events and other special projects.
  • Helping with donor relation activities, including mailings, funding proposals, and gift reports.
  • Overseeing student workers, as needed.
  • Maintaining the Pepperdine Libraries events calendar and sending regular updates to university and community outlets.
  • Managing room booking and event requests.
  • Performing other duties as assigned.
  • Upholding University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor's degree; Reliable and detail-oriented; Efficient and organized, with the ability to prioritize effectively in a busy environment; Strong interpersonal relationship skills; Excellent communicator in person, on the phone, and in writing; Able to handle confidential information with a high level of discretion and prudence; Ability to lift and carry at least 20 lbs., use stairs and assist with event related setup.

Preferred: Web, graphic design, marketing, or administrative experience a plus; Proficient knowledge of Microsoft Office programs, particularly Word and Excel, Google Office Suite, internet and email.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds. Qualified applicants with criminal histories will be considered for employment in compliance with all applicable laws.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening.

This is a restricted, nonexempt, 40 hour per week position.

Salary: Commensurate with experience

Advertised: Pacific Daylight Time
Applications close:

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