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Program Assistant: Foster Grandparents Program

Apply now Job no: 499170
Work type: Restricted
Location: West LA Campus
Categories: Graduate School of Education and Psychology, Administrative/Office Support, Recreation, Other

The Foster Grandparent Program (FGP) is a grant funded program managed under the auspices of the Pepperdine’s Graduate School of Education and Psychology.

The Program Assistant is responsible for volunteer recruitment, placement and support of the Foster Grandparent Program. The Program Assistant provides oversight of approximately volunteers 81 placed at up to 20 volunteer stations located primarily in Service Planning Areas (SPA) number 6, 7 and 8. The Program Assistant is to ensure that volunteers have the resources and support needed in order to continue service within the community.


  • Case Management - Provide holistic and comprehensive records management to include intake, eligibility assessments, goal setting, program monitoring, and evaluation. Collect various forms to include health screenings, volunteer applications, financial record, etc. on an annual basis, ensuring program compliance. Input accurate and complete data for all volunteers. Collect monthly timesheets and quarterly contribution records in order to ensure that all reimbursements are issued in a timely manner. In coordination with the Administrative Coordinator, facilitate monthly payments to volunteers based on timesheets at an hourly rate that is stipulated by the FGP grant.
  • Supervise Volunteer Stations - Regularly communicate with site partners in order to ensure that the volunteer stations meet specified requirements per the FGP handbook and MOU in order to support the volunteers placed at their station. Maintain a positive working relationship with all partners in order to ensure continued alliance for volunteer placements.
  • Recruitment - Develop, coordinate, and implement marketing, recruitment and retention strategies to ensure the availability of qualified volunteers. Host monthly informational meetings in the specified service area in order to engender program support and awareness. Research the internet for recruitment advertisement sites, job fairs and organization membership for educational/volunteer-related recruitment in order to increase program visibility. Analyze, respond to and resolve recruitment issues.
  • Volunteer Development - Plan and coordinate monthly in-service trainings to ensure that volunteers are continually prepared for their service opportunity. Plan and implement New Volunteer Orientation by-monthly or on an as-needed basis. Secure partnerships and resources that will supplement volunteer training and development needs.
  • Outreach - In coordination with the FGP team, create, implement and execute an outreach plan. Attend relevant community meetings participate in relevant councils, roundtables, and committees that support the effectiveness of the outreach plan. Network in order to increase the visibility of the FGP program.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Experience working with vulnerable populations, particularly at–risk seniors and youth. Knowledge of community resources and counseling/social work practices with high risk populations. Communication and Administration: Work effectively with coworkers, volunteers and community members by communicating the vision of the Foster Grandparent Program, GSEP and Pepperdine; excellent record keeping and data entry skills; professionalism (e.g. addressing others by name, title or other respectful identifier); respect the diversity of our work force in actions, words, and deeds. Physical Requirements: Valid driver’s license; willingness to use own automobile for travel within Southern California; ability perform site visits to approved or prospective training agencies; ability to stand and sit for extended periods of time. Excellent interpersonal and public relations skills; strong oral and written communication skills; organized and detail-oriented. Equipment/Machinery Used: Scanner, copier, faxed machines, Microsoft Office and other software and other university-wide applications.

Preferred: Bachelor's degree

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds. Qualified applicants with criminal histories will be considered for employment in compliance with all applicable laws.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening.

This is a restricted, nonexempt, 40 hour per week position.

Salary: $18-$21 per hour 

Advertised: Pacific Standard Time
Applications close:

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