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Assistant to the Office of the General Counsel and Assurance & Advisory Services

Apply now Job no: 499244
Work type: Regular
Location: Malibu Campus
Categories: Administrative/Office Support, Legal/Auditing, General Counsel

Serve as primary point of contact and assist with special projects and the day-to-day administrative work essential for the smooth operation of the Assurance & Advisory Services and the Office of General Counsel.

Duties

  • Prepare, format, and distribute reports and correspondence.
  • Answer phones, schedule appointments, and reserve spaces for Assurance & Advisory Services and the Office of General Counsel.
  • Maintain departmental databases and websites.
  • Assist with projects by collecting and analyzing data, performing queries, and formatting spreadsheets.
  • Coordinate the hiring and supervision of student workers in Assurance and Advisory Services.
  • Assist Assurance & Advisory Services and the Office of General Counsel with office administration, including but not limited to ordering office supplies, substantiating credit cards, and receiving service of subpoenas and records requests.
  • Perform other duties as assigned.
  • Uphold the University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor's Degree Strong written and verbal communication skills; knowledge of Microsoft Office applications, particularly Excel and Adobe Acrobat; superior interpersonal skills and ability to work effectively with faculty, staff, students, attorneys, and University administrators; ability to organize, prioritize, and perform work while under pressure; and the ability to maintain confidentiality of highly sensitive matters. Computer, fax, scanner, printer, phone, copier.

Preferred: 2 years Experience as administrative/project coordinator, executive secretary or administrative assistant; knowledge of basic website updating/maintenance.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified applicants with criminal histories will be considered for employment in compliance with all applicable laws.

This is a Regular, Nonexempt, 40 hour per week position.

Salary: Commensurate with experience.

Advertised: Pacific Daylight Time
Applications close:

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