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Event Manager

Apply now Job no: 499316
Work type: Regular
Location: Malibu Campus
Categories: Event Planning, Human Resources

The Human Resources Events Manager is responsible for offering first-class events, workshops, and engagement initiatives to Pepperdine faculty and staff that further the University’s mission. Promoting hospitality and community, the Events Manager oversees immaculate planning for highly-visible events, including advanced coordination, day-of management, and follow-up. Ranging from weekly learning/wellness workshops to formal ceremonies and receptions, all Human Resources events communicate excellence through attention to the smallest details.

Duties

  • Uphold University mission through work performed.
  • Contribute to and implement the vision of departmental leadership to create meaningful, hospitable, and professional events. Take ownership and initiative for every aspect of each event, including but not limited to:
    • Pre-Event (meet with vendors, submit payment requisitions, coordinate catering, order supplies, manage printed materials, facilitate meetings with relevant constituents, provide regular and timely communications to all parties, send invitations and reminders, ensure correct spelling and accuracy on all materials, oversee registration, anticipate audio-visual needs, create back-up plans, highlight risks or issues that could impact events, track and stay within the allocated budget, etc.).
    • During Event (arrive early to each event to ensure quality, be available to assist with last-minute requests, employ critical thinking skills to make decisions, use problem solving techniques to overcome challenges, provide friendly and hospitable customer service to participants, etc.).
    • Post-Event (oversee prompt and appropriate clean-up, solicit feedback and send surveys, track expenses, create and update standardized binders for each event, organize and track event storage and inventory, etc.).
  • Host and manage the successful completion of special projects and employee engagement initiatives (including service drives, service projects, etc.).
  • Oversee the production and effectiveness of New Employee Orientation, ensuring appropriate content, performing quality-control checks on printed material, and communicating with speakers.
  • Hire and supervise a graphic design intern to inspire exceptional work and provide meaningful learning opportunities.
  • Serve as a primary host at Human Resources events, help promote an ethnically diverse and gender-balanced community, and perform other duties assigned.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor’s degree; Five years of job-related education and/or work experience (which may include experiences in training and development, customer service, hospitality, event planning, office administration, and related fields); Superior attitude and affinity for service, hospitality, and excellence; Exceptional attention to detail and follow-through; Excellent organization and time management skills; Ability to prioritize work and oversee multiple, concurrent projects; Ability to anticipate needs, time frames for reviews and approvals, and challenges to circumvent; Exceptional project management skills to ensure all stakeholders deliver a high-quality event; Excellent written and verbal communication skills; Superior interpersonal skills; Excellent customer service, with the ability to maintain a professional and friendly demeanor at all times; Ability to appropriately interact with high-level administrators and distinguished guests; Ability to work harmoniously, professionally, and effectively with co-workers and supervisors; Must dress professionally; Ability to accurately articulate the University’s mission and promote the mission through offered events; Solid proficiency in Microsoft Office applications (Word, Excel, and PowerPoint) and Google applications; Proficient knowledge of audio/visual equipment for events and workshops; proficient in Microsoft Office suite; ability to learn University systems (including PeopleSoft and OmniUpdate); ability to create Keynote or PowerPoint presentations.

Preferred: Graphic design experience.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Regular, Exempt, 40 hour per week position.

Salary: Commensurate with experience.

Advertised: Pacific Standard Time
Applications close:

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