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Program Administrator, Aliento Program

Apply now Job no: 499547
Work type: Regular
Location: Irvine Graduate Campus
Categories: Graduate School of Education and Psychology, Academic Support, Administrative/Office Support

The MACP Latina/o emphasis (Aliento) program prepares students to become LMFT's and LPCC's serving Latinx communities. These aims are consistent with the mission of Pepperdine University to prepare students for lives of service, purpose, and leadership. The MACP-L Program Administrator plays a critical role in the administration of this program and as such supports the program’s contribution to the University's mission.


  • Maintain student advisement office hours at the Irvine Graduate campus and assist students with creating a course plan/schedule that fits their graduation timeline. Monitor and track the academic progress of students to ensure they are in good standing and on track to graduate in a timely manner. Create academic course schedules for the program including how many students need specific courses throughout the program to meet their graduation timeline (i.e., bilingual practicum); maintain program calendars; schedule and coordinate logistics for program meetings, steering committees, faculty panels, etc.
  • Monitor, maintain and update various academic records and program databases relating to orientation, waivers, probation, practicum applications, etc. Responsible for maintaining financial records of program spending and facilitating reimbursements, and making program purchases when needed.
  • Distribute and maintain practicum paperwork (agency and supervisor applications, evaluations of students by site supervisors, etc.); communicate to practicum instructors the status of students' practicum paperwork and placement; assist students in finding placements and conducts site visits; maintain a database of clinical training sites. Assist in the preparation of program reports and assists in the coordination of annual data for both practicum hours conducted and community service projects.
  • Oversee the coordination and logistics of New Student Orientation for the Aliento program. Collaborate with other GSEP offices, programs, individuals, and outside vendors as necessary.
  • Provide administrative support for Program Director and attend weekly program staff meetings.
  • Provide support for the annual summer international immersion program.
  • Train, mentor, and supervise graduate assistant(s) performing office support duties and assisting with various program events. 10% monthly Liaison for reserving rooms for program needs.
  • Attend virtual and live info sessions.
  • Perform other duties as assigned (assists with GSEP events, e.g., GSEP graduation.
  • Uphold the university mission.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor's degree; Bilingual (English/Spanish); Work experience that required attention to detail, excellent organization and communication skills, independent follow-through; Experience working with Latinx communities and first-generation college/graduate students. Proficiency in all Microsoft Office programs (Word, Excel, PowerPoint), Acrobat, and database programs; familiarity with or ability to quickly develop competence in web-based applications and in the preparation of web-based content; management of list serves and familiarity or expertise in other forms of electronic communication, e.g., Twitter, electronic surveys and calendars; competence in MS-Office, Acrobat, database management (e.g., Excel or FileMaker), ability to learn web-based applications and to edit web content

Preferred: Master's degree in psychology or related field; Familiarity with graduate education in psychology as well as the profession of psychology; Experience in database management, editorial skills, web-design, "self-starter" / innovator; Experience in the development and maintenance of databases and online information systems and familiarity with web-based applications and design.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified applicants with criminal histories will be considered for employment in compliance with all applicable laws.

This is a Regular, Nonexempt, 20 hour per week position.

Salary: Commensurate with experience

Advertised: Pacific Standard Time
Applications close:

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