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Assistant Director of International Admissions & Recruitment

Apply now Job no: 499938
Work type: Regular
Location: Malibu Campus
Categories: Seaver College, Admission/Student Recruitment, Counseling, International Student Services


Provide counsel and guidance to individuals and special demographic groups served by the Seaver College Office of International Student Services (OISS), to support institutional strategic goals for the admission, enrollment and retention of diverse, mission-fit applicants from global communities. Maintain confidential, accurate and complete student records as required by programs, law, institutional policies, and administrative regulations. Utilize student information systems technologies and tools, incl. CRM and ERP, to facilitate and track the admissions process, communicate with prospective students, manage enrollment, and report and assess activities. Uphold the University mission in all work performed. Approx. 45% of work hours involve various forms of counseling and guidance, with another 45% devoted to review, evaluation, and processing of applications. Does not make admissions decisions. Including the above, it is anticipated that time will be spent, as follows: 35% ADMISSIONS COUNSELING & GUIDANCE – Provide individual counseling/guidance to prospective students with int’l. ed. backgrounds to improve completion of apps. Provide info./guidance on ed. programs, admission reqs., English proficiency prereqs., immigration compliance, scholarship opps. Establish/maintain personal relationships with applicants, their parents and other reps., and contacts at overseas ed. institutions. Ensure that the program admissions/applications reqs. and costs are sufficiently communicated/understood. Monitor/support applicants throughout the application process. 5% DEVELOP, ESTABLISH & ENFORCE ADMINISTRATION POLICIES for world education system credentials and ensure evaluations are documented and audited regularly, incl. compliance w/NCAA regs. Ensure the integrity/confidentiality of regulated private/sensitive data in compliance with federal/state laws and best practices/university policies. 15% SERVE AS THE PRIMARY ORGANIZER OF INTERNATIONAL ADMISSIONS FILES. Compile, process and evaluate info. to complete electronic files/records for admissions/enrollment. Assess student needs throughout the admissions cycle until enrollment. Develop a reading distribution plan and manage timelines/deadlines. Evaluate characteristics of individuals to determine needs/eligibility. Maintain reports/statistics to track data related to app. progress. Coordinate with the records dept. to confirm eligible files are completed. Provide detailed instructions and guidance for readers and student interns to assist with the processing of docs. and test scores, data entry, etc. 30% SERVE AS THE SENIOR EVALUATOR & OVERSEER OF FOREIGN CREDENTIALS. Render credential evaluations for all Seaver int’l. applicants and approved graduate programs. Review and evaluate personal and educational docs. to ensure they meet admissions reqs. and that translations are accurate. Articulate and apply advanced standing/transfer credit from foreign exams and institutions on behalf of Registrar. Based on student's education background, recommend English placement and foreign language waivers to the Registrar and Int’l. Studies & Languages divisions. 5% SPECIAL POPULATION SERVICES - Provide special services and serve as the admission contact for special pops. such as NCAA int’l. student-athletes, sponsored students, third country kids and non-degree applicants. Communicate with students and external institutions, audit apps., and process required admission docs. to ensure compliance with regs./institutional standards. 5% CONSULT WITH I.T. TO IMPLEMENT NEW ADMISSIONS TECH./TOOLS. Act as the contact for Systems Analyst working on the technical design and implementation of CRM, to incorporate the unique OISS workflow and enrollment management needs/info. reqs. for int’l. students and US students’ schooling abroad. 5% OTHER, AS ASSIGNED – e.g., participate in meetings, conferences and training to dev./maintain prof. skills/knowledge, or as a rep. of dept. or university.

Skills and Qualifications

Requires a Master’s or equivalent degree in education, higher education, or a closely related field with two (2) years of experience as a counselor, advisor or credentials evaluator for international U.S. college admissions.

Experience must include two (2) years in processing, tracking, and evaluating international applications including: world education system credentials, English language placement, foreign language waivers, assessing NCAA academic eligibility for international student-athletes and advanced standing and transfer credit from foreign examinations and institutions; implementing process improvements, procedures, and policies; creating data-based analytical reports; and student information systems technologies and tools including CRM and ERP. Must have good cross-cultural communications and verbal and written English communication skills.

This is a Regular, Exempt, 40 hour per week position.

Advertised: Pacific Daylight Time
Applications close: Pacific Daylight Time

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