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Faculty Support Specialist

Apply now Job no: 499993
Work type: Regular
Location: Malibu Campus
Categories: School of Law, Administrative/Office Support, Other

This position provides administrative support for 30+ full-time faculty and 20+ part-time faculty. Supports 60+ academic law school classes per semester. Assists in coordinating all midterm and final exams for Malibu, Washington DC and London campuses. This position gives the 50+ faculty and 600+ law students the highest level of administrative support. This position supports faculty writing and other projects which enhance the law school's reputation. Provides excellent customer service to our students which contributes to a successful law school experience.


  • Maintain faculty files, both paper and electronic and assist faculty with various projects and course materials (such as: Type, proof and edit legal documents such as pleadings, wills, briefs, law journal articles, manuscripts, books and class materials).
  • Type, copy and prepare midterm and final exams. Maintain high security of exams while processing. Proctor midterm and final exams. Prepare essay answers and multiple choice answer for professors to grade.
  • Greet students, faculty and visitors who enter our office and troubleshoot with any faculty technical issues. 
  • Prepare and submit Faculty Expense reports related to Faculty Recruitment, Faculty Programming, and Faculty Development Travel. PeopleSoft experience or training required to properly document, file and submit to Pepperdine Accounting for Faculty reimbursement.
  • Perform other duties as assigned.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Excellent written and oral communication, interpersonal and relationship skills. Excellent proofreading skills working with books, articles, letters, etc. Excellent organizational skills and the ability to prioritize a large volume of tasks and materials. Strong grammar and proofreading skills. Good interpersonal and public relations skills working with senior lawyers and judges. PC literate with Microsoft Office (Word, Excel & Power Point) at an intermediate level. Typing 60-65 wpm. Use of copier, printer, scanner, fax machine, multi-line phone.

Preferred: Bachelors degree and/or experience working at an academic institution preferred. One year legal secretarial experience. Experience working with senior management executives or lawyers and judges preferred. Experience with PeopleSoft program preferred.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Regular, Nonexempt, 40 hour per week position.

Salary: Commensurate with experience.

Advertised: Pacific Daylight Time
Applications close:

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