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Senior Director of Finance

Apply now Job no: 500026
Work type: Regular
Location: West LA Campus
Categories: Graduate School of Education and Psychology, Business/Accounting/Finance

The Director manages strategic budget planning, financial management, resource allocation, and business services for current and future operations; and administrative responsibility for sponsored research.

The Director serves on Dean’s management team and manages the overall fiscal planning for the School. Final authority and responsibility for School budgeting and research rest with the Dean, who works collaboratively in the specific duties and functions performed by the Director. The Director is expected to carry out duties in an independent manner.

As a member of the senior leadership team, this position has shared accountability to execute objectives in the GSEP strategic plan through finance expertise and planning, efficient communication, and an intensive understanding of inter-departmental relationships and functionalities.

Duties

Budget Management, Financial Operations, and Student Financials Operations: 

As chief budget and financial administrator for the School, the Director provides the processes and procedures for the allocation of resources to meet strategic planning goals and determine and execute actions that drive worthwhile progress and seize market share; articulates a clear and progressive vision for business operations consistent with these goals; develops financial and budget plans; create informative fashions and dashboards that clearly illustrate Key Efficiency Indicators (KPIs) to assist constituents make knowledgeable choices; explains budget and financial processes and resource allocation decisions to constituent groups. As administrator of the student financials departments, the Director will help coordinate, develop, and oversee the financial aid and student accounts processes, goals, and priorities. The position retains oversight responsibility for the activities and implications of academic budgets, administrative budgets, and student financials department operations (Financial Aid and Student Accounts).

Budget Planning and Management

  • In collaboration with the Dean, plan, and prepare and justify the School's operating budget by integrating administrative and academic operational plans, historical data, and present and projected financial resources and constraints
  • Coordinates GSEP's submissions related to the annual strategic planning process and the phases of the University's operational budget preparation, including budget requests, recommendations on budget priorities and fee increases
  • Collaborate with Dean, Associate Deans and Program Directors on budget and programmatic elements related to proposed new degree programs and initiatives
  • Develops reports and interpretive budget analysis for senior management
  • Participate in long-range planning of fiscal resource utilization over multiple fiscal-year periods
  • Support policies for budget monitoring
  • Serve as consultant to support individual administrators in the strategic management of their divisional or program resources
  • Coordinates all aspects of the development, implementation and management of the School's budget
  • Model salary adjustments for faculty and administrative staff
Financial Operations
  • Analyze and make recommendations for effective and efficient financial operations
  • Oversee the School's financial operations, including management of all accounts, scholarship and non-scholarship designated accounts, including accounts funded by endowments; auxiliary and sponsored programs accounts
  • Propose and implement appropriate fiscal policies and procedural changes to enhance process efficiency and cost-effectiveness
  • Review variance information and provide reports on substantive financial variance issues
  • Create and assign expense sub codes and prepare journal entries
  • Oversee purchasing and approve requisitions
  • Oversee execution of Outside Services Contracts (field supervisors, speakers, consultants)
  • Conduct budget, financial analyses, and provide support for operations of GSEP
  • Supervise processing of petty cash and deposits
Student Financials Administration & Operations
  • Oversee the operations of School's student financial departments. Includes Financial Aid and Students Accounts.
  • Provide management and direction for Financial Aid (includes Assistant Director of Financial Aid and Financial Aid Advisor positions) and Student Accounts (includes Student Accounts Coordinator) departments
  • Develop financial aid strategic plan based on GSEP goals and priorities
  • Coordinate GSEP Scholarship awarding processes and make awarding decisions
  • Ensure accurate monitoring and awarding of all GSEP scholarships
  • Ensure compliance with federal regulations and modify existing financial aid policies and practices accordingly
  • Ensure student accounts are up-to-date and awarded in a timely manner
  • Liaison with appropriate University offices, including central University offices for Financial Aid, Student Accounts, Information Technology, and Accounts Receivable

Sponsored Research: 

 

  • The Director facilitates faculty acquisition of extramural funding.
  • Provide budget support for grant preparation and maintain grants-related data and statistics
  • Oversees reporting of grant activity to internal and external agencies
  • Review and/or prepare budget and financial information required for grant submissions
  • Provide liaison with appropriate University offices, including Corporate and Foundations Relations and General Accounting
  • Conduct periodic internal and external monitoring of sponsored research activities

 

Special Projects & Other Activities 

  • The Director provides leadership for and conducts special projects at the discretion of the Dean
  • Participate in team, committee, and other group activities, including annual commencement
  • Perform other duties as assigned

Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Master’s degree required. Training in accounting, finance, budget principles, trend analysis, forecasting models, program planning, and human resources management. A minimum of four years’ senior-level professional experience in budget and financial management, planning, and operations; as well as three years of experience in data research and analysis and in personnel management. Experience in policy development and analysis, research, and data management is expected. Experience in Financial Aid, Student Accounts, and other student financials information. Advanced computer experience on both microcomputer and mainframe platforms required. Understanding of efficient change administration processes and robust implementation expertise. Means to speak and construct goodwill with all kinds of audiences. Certified people ought to be capable to articulate a powerful dedication to range, and have the capability to work successfully with people from completely different backgrounds; Demonstrated skill in developing, analyzing and implementing effective and innovative budget, financial and administrative strategies; Skill in financial planning, management and analysis; quantitative analysis; financial and statistical techniques; income and expense trend analysis and fiscal projections; budget processes; budget preparation; and budgetary control; Demonstrate skills and experience in an ERP system; Ability to analyze information, situations, problems, policies and procedures to define problems accurately, identify potential solutions, select appropriate solutions for application and formulate logical and objective conclusions from data; Demonstrated skills and experience in strategic planning; Demonstrated skill in writing analytical reports, memoranda and proposals that are appropriately organized, highly detailed, logical, and grammatically and factually correct; Demonstrated ability to conceptualize and carry out quantitative research projects through the development of effective research design; Knowledge of institutional planning and evaluation techniques; Ability to maximize technology in analysis and planning; Ability to think through consequences of a decision and to be creative in adapting innovative solutions to operational and management problems; Ability to set appropriate short- and long-range organization goals and to develop effective action planning toward attainment of goals; Ability to define and represent institutional interests to constituencies within and beyond the School and University; Familiarity with sponsored projects administration; Skill in understanding the principles and styles of leadership and an ability to employ a wide variety of leadership styles required by differing situations; Working knowledge of the organizational and operating structures of a University and its academic departments, and an understanding of the mission, goals and objectives in higher education; Demonstrated skill in mainframe applications and in operating a personal computer utilizing word processing, spreadsheet, database, and presentation software; Ability to use the internet and various funding databases to find grant programs; Ability to work independently and take initiative, as well as work in a team-oriented environment; Ability to sustain productive, mutually respectful and collaborative interpersonal working relationships with administrators, faculty, staff and students.
Personal computer with networked mainframe access to University financial, human resources, and student files. Current software applications include Outlook, Word, Excel, PowerPoint, Access, G-Suite, Zoom, PeopleSoft, Hyperion, and VirtualPC.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Regular, Exempt, 40 hour per week position.

Salary: Commensurate with experience. 

Advertised: Pacific Daylight Time
Applications close:

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