Search by Keyword or Location

Mail Services/Service Specialist 2

Apply now Job no: 500071
Work type: Regular
Location: Malibu Campus
Categories: Skilled Craft/Trade, Other, Campus Operations

This position provides valuable services to Pepperdine students, faculty, and staff at the Malibu and Graduate Campuses. The timely and efficient management of mail and especially parcels is essential to Pepperdine students and University operations. The position also manages USPS and UPS mail/parcel retail operations for the benefit of the students and University operations.

In addition, this position provides support for Warehouse Services, as well as inventory, move, and setup services. The position supports event setups and department moves.


  • Sort incoming US mail. Process Outgoing US mail. Process mail for student mailboxes, Seaver and Graduate. Sort general distributions for departments. Assist with the preparation of Bulk mailings for dispatch to Postal Service.
  • Verify and balance postage accounting system with postage meter use. Provide service at the Retail Window for customers to mail personal letters and packages. Process International mail for dispatch to vendor using computer system. Prepare accountable mail for delivery to departments.
  • Fill in for Mail Services Service Specialist 1 position during their absence or vacation. Fill in for the Service Specialist at West LA Mail Services during absences or vacation. Oversee student employees in processing mail for student mailboxes.
  • Operate University vehicles and equipment in the performance of mail, move and setup services observing all safety policies and standards.
  • Schedule and perform University event setups. Place and arrange furniture and oversee the services of outside vendors hired to support events.
  • Provide moving services to University departments, residential faculty/staff and Pepperdine student housing. 
  • Other duties as assigned. There may be times when overtime is required.
  • Uphold the Living Pepperdine standards in day-to-day work; participate in Daily Line-Ups and be able to articulate how the standards tie to daily work.
  • Work collaboratively with team members and serve the University and community with a positive attitude.
  • Approach work as a service ambassador to the community.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: High school diploma. Some college preferred. Six months' experience with processing mail using a computerized postage system. Experience working with the public. Possess a valid California driver's license and provide a current DMV print out showing an acceptable driving record. Must be physically able to efficiently perform the duties of the position, which require arduous exertion involving prolonged standing, walking, bending, and reaching, and may involve the handling of heavy containers of mail and parcels weighing up to 70 pounds Experience with processing mail using a computerized tracking system (Bear Tracks). Experience working with the public.

Preferred: Working knowledge of US postal regulations and ability to interpret postal regulations. Ability to lift and carry 70 pounds for short distances. Working knowledge of computer systems. Ability to communicate effectively with staff, customers and supervisors. Ability to listen to and understand information presented through spoken and written words. Work under tight deadlines and prioritize work loads. Ability to work around noisy equipment. Able to stand for long periods of time. Ability to work in a team environment. Some college education. Proficiency in MS Word, Excel and Adobe Acrobat, Google Gmail, Docs and Sheets. Training in the proper operation of material handling equipment. Class "B" driver's license. Prior experience with mail equipment such as postage meters and bulk mailing machines and hand held PDAs.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening, and a pre-employment physical. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Regular, Nonexempt, 40 hour per week position.

Salary: Commensurate with experience

Advertised: Pacific Daylight Time
Applications close:

Back to search results Apply now Refer a friend

Share this:

| More

Refine Your Search