Search by Keyword or Location

Project Coordinator

Apply now Job no: 500285
Work type: Restricted
Location: Malibu Campus
Categories: Architecture/Planning/Construction, Other, Arts/Museum, Department of Design and Construction

Under the supervision of the Manager of Design, assist in fulfilling design, construction, remodel, and campus planning requests for the Department of Design and Construction (DDC).


  • Support the project management team, completing assigned tasks and assisting project managers and management staff on selected design and construction projects. Duties include space planning, interior design, drafting design documents for interior renovations and remodels, outdoor improvement projects, furniture installations, and graphic displays or installations.
  • Assist in planning and oversight of furniture installations and project occupant move management. Using AutoCAD and other computer graphics tools, produce concept sketches, schematic plans, construction documents, and furniture plans. Provide design, graphics, and presentation support for University projects and presentations. Produce computer-generated renderings, photo-simulations, and three-dimensional images for communication of design concepts and alternatives. Prepare product data and other materials for presentations and reports to stakeholders and committees such as the University Design Group.
  • Meet with project stakeholders to assist in development of scopes of work and feasibility analyses. Effectively communicate and coordinate with internal and external project participants to ensure that all parties are well-informed and that work proceeds on schedule with minimal impact to University operations. 
  • Keep current the Materials and Design Library including organizing product samples and literature. Assist in maintaining and updating the University's design palettes, including the Furniture, Fixtures, Finishes, and Equipment Standards and Guidelines. Assist in the development of organization systems, departmental processes, and report templates. 
  • Communicate and coordinate with contractors and other vendors as required. Review vendor submittals and specifications for design and standards compliance.
  • Develop, distribute, and organize written and verbal communications. Update schedules and project file. Responsible for organization, control, and tracking of project documents including the management of project close out. Assist in collecting, organizing, evaluating, and disseminating project information. Research and update archived as-built plans. 
  • Process submittals, meeting notes, agendas for construction and installation projects.
  • Assist in research, evaluation, and selection of furniture, materials, and finishes. 
  • Perform other duties as assigned. 
  • Uphold the University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor’s degree in Interior Design, Architecture, or closely related field is required. At least one (1) year of experience in the building design and construction industry required. Strong written and verbal communication skills required. Strong organizational skills, with an emphasis on managing multiple tasks required. Knowledge of design and construction project documentation and protocols is required. Professional demeanor is required. Ability to work independently and as part of a team is required. Proven capability to meet deadlines is required. Proficiency in AutoCAD, Word, and Excel required.

Preferred: Working knowledge of Adobe Illustrator and Photoshop, MS Access, MS Project, and Adobe Acrobat is preferred.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Restricted, Nonexempt, 40 hour per week position.

Salary: Commensurate with experience

Advertised: Pacific Daylight Time
Applications close:

Back to search results Apply now Refer a friend

Share this:

| More

Refine Your Search