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Library Acquisitions Supervisor

Apply now Job no: 500519
Work type: Regular
Location: Malibu Campus
Categories: Libraries

The Library Acquisitions Supervisor is responsible for the acquisition of library materials required to build and maintain the Library’s collections and sustain its services. Reporting to the Head of Collection Development and Assessment, the Supervisor works closely with members of the technical services and collections department to facilitate the efficient and effective procurement of materials needed by the library.

The Supervisor oversees the acquisition of library materials in all formats, tracks orders using the integrated library system, processes the timely payment of invoices for materials and services, and manages serials and standing orders. The Supervisor is responsible for accurate record keeping and timely payment of library invoices. The Supervisor monitors current and historical acquisitions expenses, and shares this information as part of the budget management process.

In this work, it is expected that the Supervisor will become familiar with the idiosyncrasies of print and electronic collections and the technical service functions that help make these materials available for use. The Supervisor will gain experience in all aspects of the collections lifecycle and have opportunities to learn about different aspects of academic libraries. On the job training for library systems will be provided.

The well-suited applicant is precise, accurate, and attentive to detail. This individual is a good communicator, works well independently and as part of a team, and is excited to learn.


  • Order library materials in all formats including print books, ebooks, DVDs, video streaming, and miscellaneous objects; track and monitor orders in WMS library system; perform routine record cleanup within WMS; complete monthly credit card reallocation and substantiation for orders.
  • Create requisitions in the university financial management system, PeopleSoft, for library databases, materials, and services; submit and approve final invoices using OpenInvoice; reconcile vendor account statements; investigate payment status upon request; deposit checks into library accounts.
  • Monitor current operational expenses for the Tech Services and Collections Department; monitor open purchase orders; submit change order requests as needed; monitor designated fund spending; provide historical acquisitions data as needed.
  • Participate in collections maintenance projects as relate to the lifecycle management of print materials at main campus and graduate campus libraries.
  • Manage serials and standing orders; add periodical issues to the catalog; conduct a monthly and yearly periodical pull for all library branches; submit claims for missing issues; receive and invoice standing orders; maintain retention for standing orders.
  • Supervise student workers; conduct evaluations each semester.
  • Other duties as assigned, including participation on library committees.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Minimum of two years of college. An appreciation for and understanding of the University’s Christian mission, and a desire to contribute to that mission; excellent communication skills, both oral and written; excellent organizational skills; excellent analytical skills; knowledge of bibliographic data; the ability to perform detailed work; the ability to work independently and as a team member; the ability to move loaded book trucks; good knowledge of math for bookkeeping. Excellent computer skills; fluent with Excel and/or Google Sheets.

Preferred: 4-year college degree; bookkeeping experience; previous library experience Knowledge of MARC 21 and AACR2/RDA. Experience with OCLC WorldShare Management Systems, PeopleSoft

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Regular, Nonexempt, 40 hour per week position.

Salary:  Commensurate with experience.

Advertised: Pacific Standard Time
Applications close:

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