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Human Resources Office Manager

Apply now Job no: 500754
Work type: Regular
Location: Malibu Campus
Categories: Human Resources

The Office Manager oversees all day-to-day office operations for Human Resources, tracking high-level projects for each departmental workgroup, representing the department to all external and internal constituents, and providing superior customer service. This position supervises the Administrative Services Coordinator and student employees, and provides extensive administrative support to Human Resources staff. Additionally, this position oversees personnel file management, Human Resources webpages, creation and distribution of University ID cards, a number of annual internal audits, departmental operating budgets, supply inventories and storage locations, and logistical support for major events.


  • Provide front-line customer service for phone calls, e-mails, and walk-ins. Serve as a University ambassador by providing consistent and excellent customer service.
  • Hire, train, and supervise the Administrative Services Coordinator, and oversee lobby reception areas.
  • Hire, train, schedule, and supervise student workers; assign tasks and coordinate reception coverage. 
  • Oversee the creation and maintenance of personnel files; manage off-site storage through Iron Mountain; oversee accurate scanning of files through Etrieve and other electronic systems.
  • Oversee the maintenance and accuracy of the University's online directory, HR master calendar, HR website, and assist with conference room reservations.
  • Provide backup assistance for digital and print communications.
  • Create University ID cards; manage of issuance of parking access.
  • Assist with the execution of various HR events (such as New Employee Orientation and Pepperdine Honors).
  • Oversee a number of annual internal audits, and create summary reports for senior administration. 
  • Oversee general office maintenance and ensure office supplies are appropriately stocked and organized; request departmental goods and services; maintain inventory lists and the storage areas.
  • Assist HR staff with administrative support, such as payments and requisitions, special projects and initiatives, and events as needed. Provide workgroups with regular budget updates and ensure purchases are reallocated correctly and timely.
  • Coordinate, plan, and facilitate monthly HR staff meetings; arrange meeting spaces, equipment set-up, and refreshments.
  • Perform other duties as assigned.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor's Degree; Two years of general office experience; Superior interpersonal and customer service skills; Strong written and verbal communication skills; Ability to lift and carry objects of moderate weight (i.e. to do AV and event set-ups); Ability to handle confidential and sensitive issues; Attention to detail and ability to work independently; Strong technical competency, including proficiency in Microsoft Office and Google Workspace.

Preferred: Experience in a not-for-profit and/or higher education setting; Human Resources experience; 1+ year of supervisory experience, Experience with PeopleSoft HCM, Etrieve, LMS or training systems.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Regular, Exempt, 40 hour per week position.

Salary: Commensurate with experience. 

Advertised: Pacific Daylight Time
Applications close:

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