Under the supervision of the Clinic and Medical Director and their designees, the MA Immunization Coordinator is a highly skilled medical professional responsible for the oversight of the University's Immunization Requirement Program. This position reviews student immunization records, identifies non-compliance, organizes appointment scheduling, and administers appropriate immunizations and/or blood draws as needed to bring student records up to date. This position is part of the nursing team, and effectively represents the medical office as a knowledgeable resource for immunization policies, and helps ensure the health and well-being of the Pepperdine community.
- Coordinates the University's Immunization Compliance Program: Maintains and updates the Electronic Health Record database appropriately. Assists with the clearance and compliance of students in meeting matriculation requirements to ensure compliance with University requirements for attendance. Processes student health records for clearance. Plans, coordinates, and conducts immunization compliance visits. Administers appropriate immunizations. Performs blood draws. Completes all required documents for each visit and submits them into the designated software application within the designated time frame. Serves as a resource for students with regard to the University's immunization requirement. Interprets and communicates policies and procedures to students, parents, and University stakeholders. Evaluates University health requirement policies and processes and makes recommendations to supervisor(s) for changes. Reports communicable diseases to the Los Angeles County Department of Public Health and works with officials in the event of a communicable disease outbreak. Attends training and in-service sessions to maintain current programmatic policy and procedures and technological information.
- Oversees Vaccine Management: Coordinates vaccine management activities, including ordering vaccines, ensuring vaccines are stored and handled correctly, vaccine inventory tracking, and staff training. Ensures proper storage of vaccines in compliance with standards, maintains record keeping and appointment system, and maintains systems to assure high compliance with state regulation. Supervises entry of vaccine and immunization data to ensure compliance with state regulations and prepares reports as needed for the Los Angeles County Department of Health. Oversees proper vaccine transport (when necessary). Oversees emergency preparations, including plans for ensuring the safety of vaccines during emergencies. Assists with the planning of flu vaccine orders and administration for students. Monitors supplies and orders as needed within clinic guidelines.
- Performs other duties as assigned.
- Upholds University mission through work performed.
The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Skills and Qualifications
Required: Bachelor’s degree, and completion of a course of study consistent with the requirements for Medical Assistants as specified by the Medical Board of California, OR Graduate of an accredited licensed vocational nurse program, OR Graduate of an accredited registered nursing program. Effectively communicate technical, and medical information in an understandable format to students. Exercise cultural competency and respectful consideration in a student population representing diverse cultures. Maintain professionalism, good judgment, and confidentiality. Ability to integrate Christian faith with student development theories and practice. Ability to interact with a variety of people both in-person and on the telephone. Excellent interpersonal, oral, and written communication skills. Excellent organization and time management skills. Ability to work in a fast-paced setting with multiple demands that often occur at the same time. Understand and follow guidelines of HIPAA policy for patient confidentiality. Working knowledge of Electronic Health Records (EHR) systems and Google suite applications.
Preferred: A broad range of experience in pediatric, young adult, and travel immunizations, state reporting guidelines, and phlebotomy.
Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds. As a staff member in Student Affairs who works closely with students, this person serves as a Christian role model and promotes a theological worldview.
Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.
This is a Regular, Nonexempt, 40 hour per week position.
Expected Pay Range: $23.80 - $26.44 per hour
The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.