The Office Manager oversees the day-to-day operations of Pepperdine's Center for Estate and Gift Planning (CEGP), manages CEGP's outreach and event planning efforts, and provides administrative support to planned giving staff, all while maintaining a professional level of attention to detail, accuracy, timeliness, confidentiality, and discretion. By supporting the Center for Estate and Gift Planning, this position aids in the further development of advancement and planned giving efforts of the University.
- Oversee day-to-day operations of CEGP office, including financial operations & invoices, external vendor relationships, professional services, and subscriptions.
- Oversee CEGP print outreach, event planning, promotion, and communication; implement strategies to promote CEGP through various channels; manage CEGP website. Oversee donor outreach.
- Manage & oversee all aspects of the Heritage Society (CEGP's revocable gift recognition community).
- Support CEGP staff with confidential correspondence, communication flow, scheduling, travel arrangements, reimbursements, and credit card reallocations and substantiations.
- Enter data/activity into The Raisers' Edge (Advancement's donor management database), answer telephones; open, prioritize and distribute incoming mail; create and maintain prospect files.
- Manage filing and documentation system for processing of planned gifts, correspondence, contracts, personnel records, and other records/files.
- Manage and oversee the hiring and supervision of CEGP student workers, and oversee scheduling and coordination of workspace for the law clerks.
- Performs other duties as assigned.
- Uphold University mission through work performed.
The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Skills and Qualifications
Required: Degree in marketing, communications, public relations, or related field. Excellent verbal communications and document editing skills. 2 years of general office experience requiring proficiency in professional protocol; 3 years or more experience in marketing, print communications, event planning, and creative outreach. Attention to detail, organizational skills; marketing skills and experience; professional demeanor; ability to work independently; excellent interpersonal and writing skills; proficiency with Microsoft or Apple office suite. Proficiency with computer, copier, fax, and scanner.
Preferred: Continuing education in marketing, PR, event planning, training, and budgeting. Experience with website design, editing, and content creation. 5 years or more in corporate marketing, print communications, event planning, project management, and creative sales. Proficiency with Adobe Acrobat or Adobe InDesign. Experience with Raisers' Edge or other database management software, Peoplesoft, or other financial database programs.
Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.
Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.
This is a Regular, Nonexempt, 40 hour per week position.
Salary: Commensurate with experience.