Executive Assistant to the Vice President of Community Belonging
Job no: 501167
Work type: Regular
Location: Malibu Campus
Categories: Executive Assistant
Pepperdine’s Office for Community Belonging connects, supports, and equips our faculty, staff, and students as they create and sustain a unified Pepperdine community.
- Office for Community Belonging Office Administration:
- Administer, organize, and manage the Office for Community Belonging with professionalism, discretion, and confidentiality.
- Independently manage the calendars for the Vice President and Assistant Vice President for Community Belonging based on the needs and priorities of the VP and AVP and the Office for Community Belonging.
- Execute critical action items for time-sensitive projects on behalf of the Vice President and Assistant Vice President for Community Belonging.
- Manage complex financial processes for the Office for Community Belonging such as credit card reconciliations and substantiations, external and internal requisitions, and budget reports. -
- Organizational Liaison:
- Interact professionally and courteously with internal and external stakeholders including, but not limited to other executive assistants, senior administrators, consultants, speakers, students, staff, faculty, and executives to coordinate meetings and events.
- Liaise between the Office for Community Belonging and various constituents through written, telephonic, and face-to-face contact. ○ Provide excellent service when handling inquiries and screening incoming calls.
- Meeting and Event Support:
- Take notes or minutes at meetings as needed.
- Coordinate and execute Office for Community Belonging events.
- Attend Office for Community Belonging events in Malibu and elsewhere.
- Prepare documents, flyers, presentations, and hospitality for all Office for Community Belonging meetings and events.
- Create, update, publish, and promote the Office for Community Belonging's social media accounts and website.
- Administer and organize electronic and physical files for the Office for Community Belonging.
- Perform other duties as assigned.
- Uphold University mission through work performed.
The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Skills and Qualifications
Required: Bachelor’s degree required; four years administrative support and/or office management experience, preferably at the executive level preferred; excellent oral and written communication skills Strong writing, typing, proofreading, and editing skills; outstanding organizational skills; attention to detail with accuracy; proficiency with Microsoft Office(™) Suite; familiarity with graphic design software (e.g., Canva); ability to multitask and establish priorities; strong interpersonal and oral communication skills; excellent customer service skills with a variety of constituents (e.g., students, parents, donors, administrators, faculty, staff, and alumni).
Preferred: Event planning, group dialogue facilitation, and knowledge of University policies and procedures.
Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.
Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.
This is a Regular, Exempt, 40 hour per week position.
Salary: Commensurate with experience
Advertised: Pacific Standard Time
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