Under the supervision of the PsyD Senior Program Administrator, the PsyD Administrative Assistant provides support on a broad range of tasks to the PsyD Program Director, faculty, staff and administration in order to accomplish the functions, goals and objectives of the Psychology Doctoral Program in the Psychology and Education Division. Tasks and responsibilities are determined by division priorities. The primary focus of the position is to support administrative activities to ensure that the functions, goals and objectives of the office are accomplished and PsyD Division faculty and students are supported. The PsyD Program Administrative Assistant works closely with the PsyD Senior Program Administrator, PsyD Program Director, the Associate Dean of Psychology, and the Psy.D. Executive Committee to support the effective administration of the Doctor of Psychology (Psy.D.) Program. The primary focus of the position is to assist in implementing the policies and procedures that govern the daily operation of program. Particular emphasis is placed on data and information management in student matriculation, clinical training and career progression.
- General Administrative Support: The Administrative Assistant works in close collaboration with the PsyD Senior Program Administrator to ensure efficient operations within the Division. Support will be given in the areas of: admissions, student orientations, registration, clinical training, student examinations, dissertation, grades, class schedules, faculty support, graduation, alumni, professional development, licensing. Assistance with database management and analysis in all areas mentioned above.
- Program Support: Provide support for PsyD and other Psychology team members when assistance is needed. Assist with orientation once a year and proctoring for PsyD students. three times per year and Participate in various team and committee meetings, as needed. Assist with GSEP annual commencement.)
- Schedule Support: Maintains the PsyD calendar for staff and students, schedules meetings.
- Instructional Support: The Administrative Assistant works in close collaboration with the Assistants to the Associate Deans to ensure the efficiency of the PsyD program's instructional mission.
- Continuing Education and Professional Development: assist with coordinating CEs and maintains active contact with alumni in respect to professional development and the Continuing Education Program.
- Perform other duties as assigned.
- Uphold University mission through work performed.
The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Skills and Qualifications
Required: Training in all Microsoft Office programs (Word, Excel, PowerPoint) and database programs; training in Acrobat and/or other programs specific to the development of forms (paper and web-based), training in web-based applications and in the preparation of web-based content; training in managing listserves and other forms of electronic communication, e.g., Twitter, electronic surveys and calendars. Work experience that required attention to detail, excellent organization and communication skills, independent follow-through Proficiency in all Microsoft Office programs (Word, Excel, PowerPoint), Acrobat, and database programs; familiarity with or ability to quickly develop competence in web-based applications and in the preparation of web-based content; management of listserves and familiarity or expertise in other forms of electronic communication, e.g., Twitter, electronic surveys and calendars.
Preferred: Bachelor's degree; knowledge of information/database management and media. Experience in a values-based, Christian institution and familiarity with graduate education in psychology as well as the profession of psychology. Experience in database management, editorial skills, web-design, "self-starter" / innovator.
Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.
Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.
This is a Regular, Nonexempt, 40 hour per week position.
Expected Pay Range: $20 per hour
The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.