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Administrative Assistant, Seaver Deans Office

Apply now Job no: 500332
Work type: Regular
Location: Malibu Campus
Categories: Seaver College, Administrative/Office Support

The Administrative Assistant, Seaver Deans Office exists to assist the Seaver College Deans in achieving goals of the college.


  • Assist the Associate Deans in various tasks including but not limited to reallocating and substantiating credit card charges, coordinating attendance at meetings, managing campus event details, maintaining relevant web pages, making business travel arrangements, etc.
  • Arrange and attend meetings and take minutes, manage related electronic documents and records for the Seaver Academic Council as well as for other committee meetings attended and led by the Associate Deans. 
  • Provide support to the Manager of Administrative Services on a variety of ongoing organizational projects such as proofreading and editing documents, processing paper and electronic files, etc. 
  • Research, share, implement best business practices.
  • Process Change of Final Exam requests, Directed Studies and Special Topics forms.
  • Assist the chair of the Academic Integrity Committee with correspondence and record keeping.
  • Support the Seaver Dean's Office with phone coverage, editing/proofreading, PeopleSoft, Internal and External vendor request forms, etc. 
  • Assist the Associate Dean with assignments supporting the College's student assessment commitment.
  • Perform other duties as assigned.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Bachelor's degree; computer literacy; no less than 3 years of office experience; exceptional writing skills; ability to maintain confidentiality; high degree of attention to details; ability to work with a variety of people; public relations skills; ability to function under pressure; ability to work efficiently; aptitude and willingness to learn; overall concepts and applications; time- and people-management skills; Microsoft Office; Google-powered email, calendars, document creating and sharing; PC or Mac; copier, fax, phone. Research skills are a plus.

Preferred: PeopleSoft student records training; knowledge of Pepperdine; college or University office experience; PeopleSoft.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Regular, Nonexempt, 40 hour per week position.

Salary: Commensurate with experience.

Advertised: Pacific Daylight Time
Applications close:

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