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Administrative Assistant, Finances

Apply now Job no: 501322
Work type: Regular
Location: Malibu Campus
Categories: Seaver College, Administrative/Office Support

This position supports faculty as they fulfill their duties to the university and students’ academic development at the undergraduate level as they explore their God-given gifts as young artists. In addition, this position mentors student workers preparing them to become servant-minded leaders in their chosen professions.


  • Process internal requisitions related to infrastructure management in Fine Arts.
  • Process external outside service requests related to travel, charge cards, and various contracts unrelated to events.
  • Process production purchases, invoices, cash advances, expense reports, petty cash, deposits, and reimbursements unrelated to events.
  • Assist with processing hand time sheets and managing the tracking of payroll entries.
  • Assist with the hiring, Handshake system, tasks, training, and mentoring of student workers.
  • Perform other duties, including assisting faculty, staff, and students.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: A bachelor’s degree with two years of administrative experience. Proficiency in written and oral communication. Able to follow directions and implement procedures thoroughly and efficiently. Strong communication skills with written and editing skills.

Excellent telephone etiquette. Multitask and focus in a very hectic environment. Able to consistently inform supervisors of their project status. Able to work independently and manage multiple projects with deadlines. Ability to develop organizational skills demonstrating the ability to coordinate tasks in multiple rooms within separate buildings. Ability to maintain a calm and professional attitude. Able to follow directions and implement procedures thoroughly and efficiently. Interpersonal skills, positive attitude, and ability to use good judgment. Able to use MAC/PC, adobe, and Google suite applications. Able to use a multi-line telephone system with voice-mail, photocopier, scanner, lamination, labeling, and participate in Zoom presentations. Able to learn other software on the job.

Preferred: A bachelor’s degree with three years of experience as an Administrative Assistant. Accounting and or budgeting experience.
Candidates who have mastered the ability to plan, schedule, review, and manage their daily, weekly, and monthly tasks are preferred in this high-paced environment with challenging deadlines. Proficiency in 25Live. Proficiency in Kronos. PeopleSoft System knowledge in the financial and student modules. Experience with Wavenet, Workfront, College Net, etc.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Regular, Nonexempt, 40 hour per week position.

Salary: $43,680 - $47,840.

Advertised: Pacific Daylight Time
Applications close:

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