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Administrative Assistant, Events

Apply now Job no: 501323
Work type: Regular
Location: Malibu Campus
Categories: Seaver College, Administrative/Office Support

This position supports faculty as they fulfill their duties to the university and students’ academic development at the undergraduate level as they explore their God-given gifts as young artists. In addition, this position mentors student workers preparing them to become servant-minded leaders in their chosen professions.


  • Assist in coordinating all divisional events, including but not limited to concerts, recitals, master classes, and meetings using 25Live and working with multiple internal and external departments.
  • Process external requisitions for the Fine Arts Division related to events.
  • Supervise 1-5 student workers who assist with Events.
  • Schedule load-in, events, and Load-out needs using 25live.
  • Perform other duties, including assisting faculty, staff, and students.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: A bachelor’s degree with two years of event coordinating experience. Proficiency in oral and written communication. Able to follow directions and implement procedures thoroughly and efficiently. Strong communication skills with writing and editing skills. Excellent telephone etiquette. Ability to multitask and focus in a very hectic environment. Able to consistently inform supervisors of their project status. Able to work independently and manage multiple projects with deadlines. Ability to develop organizational skills to coordinate tasks in multiple rooms within separate buildings. Ability to maintain a calm and professional attitude. Able to follow directions and implement procedures thoroughly and efficiently. Interpersonal skills, positive attitude, and ability to use good judgment. Able to use MAC/PC, adobe, and Google suite applications. Able to use a multi-line telephone system with voice-mail, photocopier, scanner, lamination, labeling, and participate in Zoom presentations. Able to learn other software on the job.

Preferred: A bachelor’s degree with three years of experience as an Administrative Assistant or Event Assisting/Coordinating. Three years of experience with small to medium size event planning related to ART, ARTH, MUS, and THEA. Candidates who have mastered the ability to plan, schedule, review, and manage their daily, weekly, and monthly tasks are preferred in this high-paced environment with challenging deadlines. Proficiency in 25Live. Proficiency in Kronos. PeopleSoft System knowledge in the financial and student modules. Experience with Wavenet, Workfront, College Net, etc.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Regular, Nonexempt, 40 hour per week position.

Salary:  $43,680 - $47,840.

Advertised: Pacific Daylight Time
Applications close:

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