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Program Administrator, MACLP

Apply now Job no: 501479
Work type: Regular
Location: West LA Campus
Categories: Graduate School of Education and Psychology, Administrative/Office Support, Academic Support

The MACLP evening program prepares graduate students to become licensed Marriage and Family Therapists and licensed Professional Clinical Counselors. These aims are consistent with the mission of Pepperdine University to prepare students for lives of service, purpose, and leadership. The MACLP Program Administrator plays a critical role in the administration of the program and as such supports the program’s contribution to the University’s mission.

The Program Administrator works closely with the Program Director and the Clinical Training Department to support the effective administration of the MACLP program. The primary focus of the position is to implement the policies and procedures that govern the daily operation of the program. Particular emphasis is placed on data and information management in clinical training and career progression (e.g. Program Certifications for our graduates).

Duties

  • Manage the Program Certification process of recent on campus and online MACLP graduates at the end of each academic term. This entails a) gathering lists of graduates from academic advisors and the Clinical Training Coordinators at each campus and from the online program b) communicating with impending and recent graduates about the Program Certification process; c) completing the form for each graduate; d) uploading Program Certification Forms to the Board of Behavioral Science Cloud Drive; e) interacting with the registrar's office as needed; and f) responding to deficiency notices received by alums.
  • Assist with the coordination of Course Coordinators in the MACLP program, and responds to faculty concerns.
  • Manage Program Certification process for MACLP graduates applying for licenses out of state or out of country. Respond to their questions, verify hours on Tevera and completes the forms.
  • Respond to student concerns.
  • Assist with scheduling classes.
  • Assist with new student orientations.
  • Update and assist in the development of on-line forms and web-based resources. 
  • Coordinate meetings with challenging student/site situations. 
  • Verify that students meet licensure requirements (i.e. suicide assessment).
  • Perform other duties as assigned (schedules meetings for MFT Committee, prepares minutes of MFT Committee meeting, and assists with GSEP events).
  • Uphold University Mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Training in managing listserves and other forms of electronic communication, e.g., electronic surveys and calendars. Work experience that required attention to detail, excellent organization and communication skills, independent follow-through. Proficiency in Google Suite applications and all Microsoft Office programs (Word, Excel, PowerPoint), Acrobat, and database management; familiarity or expertise in other forms of electronic communication, e.g., electronic surveys and calendars. Ability to learn web-based applications.

Preferred: Bachelor's degree; knowledge of information/database management Experience in a values-based, Christian institution and familiarity with graduate education in psychology as well as the profession of psychology. Experience in database management, editorial skills, "self-starter" / innovator. Experience in the development and maintenance of databases and on-line information systems and familiarity with web-based applications.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $24.22 - $26.92 per hour 

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

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